Privacy Policy

ARUNA International Summit 2026 is committed to protecting your privacy and ensuring that your personal data is managed securely and responsibly in compliance with Law of the Republic of Indonesia No. 27 of 2022 on Personal Data Protection (UU PDP) and other applicable international standards.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (arunasummit.id) and use our event registration services.

1. Information We Collect

We collect information that you voluntarily provide to us when registering or interacting with us:

• Identity Data: Full name (including titles), medical specialty, institution/hospital, and photographs for identification badges (ID Badges).
• Contact Data: Email address, phone/WhatsApp number, and mailing address.
• Professional Data: Professional certification numbers (if required for Continuous Medical Education (CME) credit/accreditation).
• Transaction Data: Payment details for summit or workshop registration (processed through secure third-party payment gateways).
• Technical Data: IP address, browser type, and site usage data via cookies to improve website performance.

2. Purpose of Data Processing

We use your personal information for the following purposes:

• Event Organization: To process registrations, send e-ticket confirmations, and manage your attendance at scientific sessions or workshops.
• Communication: To send important information regarding event schedules, agenda changes, or other technical announcements.
• Medical Accreditation: To report attendance data to relevant professional organizations (such as PERDOSKI or IDI) for professional credit points (SKP/CME).
• Security & Verification: To verify the identity of participants for the security of the summit and exhibition areas.
• Marketing (Optional): To provide information about future medical events or educational programs (you may unsubscribe at any time).

3. Legal Basis for Processing

In accordance with the Indonesian UU PDP, we process your data based on:

1. Consent: You provide explicit consent when filling out the registration form.
2. Contractual Obligation: Processing is necessary to fulfill your rights as a registered participant.
3. Legal Obligation: To comply with tax regulations or other official reporting requirements.

4. Disclosure of Information to Third Parties

We do not sell or rent your personal data. We only share your data with third parties collaborating with us, namely:

• Operational Vendors: ID Badge production vendors, catering services (regarding allergy information), and venue management.
• Institutional Partners: Medical accreditation bodies for professional point verification.
• IT Service Providers: Website hosting services and encrypted database management systems.

5. Data Security and Retention

We implement technical and organizational security standards to protect personal data from unauthorized access, disclosure, or accidental deletion. Your data will be stored for as long as necessary for event organization purposes and legal audit obligations, after which it will be destroyed in accordance with our security procedures.

6. Your Rights as a Data Subject

In accordance with the UU PDP, you have the right to:

• Be informed about the identity and purpose of the data request.
• Complete, update, and/or correct inaccuracies in your personal data.
• Terminate processing, delete, and/or destroy your personal data (Right to be Forgotten).
• Withdraw consent for the processing of personal data.
• Object to decision-making actions based solely on automated processing.

7. Use of Cookies

Our site uses cookies to recognize visitor preferences. You can set your browser to refuse cookies, but some features on our site may not function optimally as a result.

8. Policy Changes

We may update this Privacy Policy from time to time to reflect changes in our practices or legal compliance. Changes will be notified by updating the date at the bottom of this page.

9. Contact Us

If you have any questions, concerns, or wish to exercise your rights regarding your personal data, please contact the ARUNA International Summit Secretariat via:

• Email: [email protected]
• WhatsApp/Phone: +6285353939260
• Address: Ruko Grand Salemba, Salemba I No.22i Central Jakarta Indonesia 10420